DATA PROCESSING AND SECURITY AGREEMENT MODULE
Last updated: 2024-12-27 09:17:49
1. BACKGROUND
This Module applies if you use Tencent LearnShare (“Feature”). This Module is incorporated into the Data Processing and Security Agreement located at Data Processing and Security Agreement(“DPSA”). Terms used but not defined in this Module shall have the meaning given to them in the DPSA. In the event of any conflict between the DPSA and this Module, this Module shall apply to the extent of the inconsistency.
2. PROCESSING
We will process the following data in connection with the Feature:
Personal Information | Use |
End-user (employee) information: Company, Employee user ID, Department. (Optional) Any personal data relating to your end users that you and/or your end users choose to provide/upload to the Feature (optional), such as nickname avatar, interests, hometown, personal signature, birthday, gender, job position, email address, phone number. Please note that any data categories marked “optional” are not required to be provided to or processed by this Feature, and rather are data that you may choose to provide to us (or require your end user to provide to us) as part of the Feature. We process such data only in accordance with your instructions. | We only process this data for the purposes of providing the Feature to you and your end users, including to display end user information as part of the Feature and to enable you to manage your users. The data is also processed by our TencentDB for MySQL feature. |
User Operations Data: Data relating to your employee’s and administrator’s operations and records on the Feature, such as browsing records, document access records, file download records. | We only process this data for the purposes of providing the Feature to you. Please note that data is also processed by our Cloud Log Service and TencentDB for MySQL features. |
Uploaded content: Any documents, files, videos, and audio content uploaded by you or your end users to the Feature. | We only process this data for the purposes of providing the Feature to you. Please note that uploaded documents will be integrated with our Cloud Infinite feature, and uploaded videos will be integrated with our Video On Demand feature. Please not that your uploaded content is stored and backed up in our Cloud Object Storage feature. |
3. SERVICE REGION
As specified in the DPSA. The main and backup servers for this Feature are in Singapore.
4. SUB-PROCESSORS
As specified in the DPSA.
5. DATA RETENTION
We will store personal data processed in connection with the Feature as follows:
Personal Information | Retention Policy |
End User (Employee) information | We retain such data until you terminate your use of the Feature or manually delete such data, in which we will delete this data within 30 days after such termination or deletion. |
User Operation Data | We retain such data for up to 180 days. Otherwise, when you request deletion of such data, we will delete such data within 30 days thereafter. |
Uploaded Content | We retain such data until you terminate your use of the Feature. If you manually delete such data, we will archive this data after 30 days and permanently delete after 180 days, unless you instruct us to permanently delete in a shorter period of time. |
You can request deletion of such personal data in accordance with the DPSA.
6. SPECIAL CONDITIONS
You must ensure that this Feature is only used by end users who are of at least the minimum age at which an individual can consent to the processing of their personal data. This may be different depending on the jurisdiction in which an end user is located.
You represent, warrant and undertake that you shall provide all notices to, and obtain and maintain all necessary consents from, data subjects in respect of the processing of their personal data (as applicable) in respect of the Feature (including for the purposes of providing the Feature), in accordance with applicable laws and so as to enable us to comply with applicable laws. You agree you will indemnify and hold Tencent harmless from and against all claims, liabilities, costs, expenses, loss or damage (including consequential losses, loss of profit and loss of reputation and all interest, penalties and legal and other professional costs and expenses) incurred by Tencent arising directly or indirectly from a breach of this requirement.
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