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Tencent VooV Meeting
DocumentationTencent VooV MeetingOperation GuideStarting a MeetingScheduling a MeetingScheduling a Public Meeting
Scheduling a Public Meeting
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Last updated: 2023-12-19 16:41:22
Scheduling a Public Meeting
Last updated: 2023-12-19 16:41:22
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Feature Overview

You can schedule a meeting on web and the client.

Prerequisites

Logged-in user: Free or Enterprise Edition user.
Logged-in device: Windows, macOS, iOS, or Android.

Notes

The start time of a scheduled meeting cannot be earlier than the current time, but there is no limit on the number of days before the schedule meeting starts.
You cannot create a meeting if you haven't logged in.
You can help another user schedule a meeting and transfer the host role after entering the meeting.
If you are an Enterprise Edition user and are scheduling a meeting, you can invite your enterprise contacts to join the meeting, and the corresponding meeting name will be displayed in the meeting list on the VooV Meeting client of the invitees.
To batch schedule meetings at different times, select the target times and submit the meeting information.
After a meeting is scheduled successfully, the meeting ID will be retained for 30 days from the scheduled start time, within which you can return to the meeting at any time.
If you use a Free Edition account to schedule a meeting, you can hold only one meeting at any time. If there is another meeting in the specified time period, you can select another meeting time or purchase an Enterprise Edition account.
If you use an Enterprise Edition account to schedule a meeting and the number of scheduled meetings in the specified time period has reached the upper limit of concurrent meetings, your scheduled meeting may not be held normally. In this case, you can select another meeting time or increase the number of concurrent meetings under your Enterprise Edition account.

Scheduling a Meeting

Scheduling a meeting on web

1. Log in to the official website and find [Account Center] (https://voovmeeting.com/user-center/personal-information).
2. Click Meeting List on the left sidebar and click Schedule a Meeting in the top-right corner.
3. Enter the relevant meeting information and click Schedule a Meeting at the bottom of the page.

Scheduling a meeting on client

1. Log in to your account on the client homepage and click Schedule.
2. Enter the relevant meeting information and click Schedule.

Settings When Scheduling a Meeting

Calendar: you can select Outlook or Other Calendars to send email invitations.
Add Invitees: you can invite enterprise contacts to join the meeting, and the corresponding meeting name will be displayed in the meeting list on the VooV Meeting client of the invitees, but you can't invite yourself.
Assign Hosts: you can specify the meeting host in advance. If the host is not set, the meeting creator will be the host by default. You can set up to 10 host candidates, among whom the host will be determined by their order of entry. One meeting can have only one host at any time, and you cannot assign yourself as the host.
Meeting Password: if you select Enable, users need to enter a password containing 4–6 digits to join the meeting.
Attendee Restriction: you can select Open to all or Enterprise users only. If you select the latter, non-enterprise users cannot join the meeting.
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